The Challenge: Manual Data Entry Drains HR Resources

The Media Group, a leading German media company, faced a significant challenge: the manual process of entering new hire data into their HR portal was time-consuming and prone to errors. This bottleneck not only strained HR resources but also delayed the onboarding process, impacting new employee experience.

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The Solution: Intelligent Automation with AskUI, Zapier, and Airtable

They partnered with AskUI to implement a streamlined automation solution leveraging the power of Zapier and Airtable. The solution design focused on:

• Seamless Data Transfer: When a new record is added to Airtable, Zapier triggers a webhook to securely transfer the data to AskUI.
• Automated HR Portal Updates: AskUI logs into the HR portal and accurately populates the relevant fields with the new hire information, eliminating manual data entry.

Impact: Unleashing HR Efficiency and Accuracy

The AskUI automation solution delivered significant benefits for Them:

• Increased Efficiency: HR onboarding time was significantly reduced, allowing the team to focus on strategic initiatives.
• Improved Accuracy: The automation eliminated human errors associated with manual data entry, ensuring data integrity.
• Enhanced Scalability: The solution easily accommodates increasing volumes of new hires, supporting the company's growth.
• Improved New Hire Experience: Faster onboarding contributes to a positive first impression for new employees.

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This flowchart describes an automated process involving Airtable, Zapier, and AskUI. Here’s a summary:

1. Airtable:
   • A new row is added to an Airtable database.
2. Zapier Trigger:
   • The addition of the new row in Airtable triggers an automation in Zapier.
3. Webhook Activation:
   • Zapier uses a webhook to extract the data from the new Airtable row and posts it to the AskUI systems.
4. AskUI Workflow:
   • The AskUI system is triggered via a custom request sent from Zapier.
   • AskUI logs into the Workday jobs portal using the details provided by Zapier.
5. Data Entry:
   • AskUI fills out the required details in the Workday jobs portal based on the information from the new Airtable row.
6. Process Completion:
   • The process ends once the data has been successfully entered into the Workday portal.

This flow outlines an automated process for transferring and inputting data from Airtable to a Workday jobs portal using Zapier and AskUI.